|
Vendor Application and Agreement March 2-4 2012 Heart Wisdom Sedona, AZ
Company Name:__________________________________________________________ Contact Person: __________________________________________________________ Title: ___________________________________________________________________ Address: ________________________________________________________________ City: _______________________________ State : _________________ Zip: _________ Phone: (____) ____________ Ext. ______ FAX: (_____)_________________________ Cell: (______)_______________E-Mail: ______________________________________ Website: ________________________________________________________________ List all products, services and companies you will be representing : ________________________________________________________________________ ________________________________________________________________________
Number of Booth spaces required $750.00 each Number of booths that require Electricity $50 per booth Total Amount Due ____________
LICENSE TERMS & CONDITIONS FOR USE OF EXHIBIT SPACE
• Costs : Each booth includes one 8’x 30” table, two chairs and a table cloth. The cost for each booth is $750. Electricity is available at an additional cost of $50 per booth. All monies paid shall be retained by Heart Wisdom Journeys, LLC and are non-refundable and non-transferable. In the event Exhibitor fails to fulfill or violates contract, reduces the size of their exhibit, cancels or fails to submit space payments or withdraws from the show, Heart Wisdom Journeys, LLC shall have the right to take possession of said space and lease it to another party. Exhibit space must be paid in full to ensure space reservation at the price offered.
• Space Assignment : The exhibit space location is assigned on a first-come-first-served basis, however we reserve the right to jury in vendors in order to obtain the best mix for the conference, if necessary. You will be notified immediately if we feel that the booth (s) you have chosen is (are) not in the best interest of all the vendors.
• Set-up : Set up for all exhibits is between the hours of 7:00 pm and 9:00 pm on Thursday and 9:00 am – 5:30 pm on Friday. Exhibits must be up and running before opening of the event at 6:00 pm, Friday. Exhibits shall remain open and operational until at least the end of the main conference on Sunday at 5:00 pm. All booth/exhibits must be taken down by 9:00 pm on Sunday.
• Publicity : In order to be listed on the exhibitor page of the web site and in the program guide you must send the following to Heart Wisdom Journeys LLC no later than February 1, 2012 via email to karen@stellarproductionslive.com • A paragraph on your products and or services. • A picture jpeg format.
• General Show Policies : • All aisles must be kept clear. • Noisy, offensive exhibits are prohibited. • Any interviews, demonstrations and distribution of literature or samples must be related to exhibit and limited within Exhibitor’s space. • Conducting business or loitering near other Exhibitor’s space is not permitted. • All exhibits should be attended during the show hours. • Sound amplification systems may be used, but must not be offensive to neighboring Exhibitors. • Raffles, drawings or contests by Exhibitor must be approved Heart Wisdom Journeys, LLC. • No food products or beverages may be distributed from Exhibitor’s space without the approval of Heart Wisdom Journeys, LLC. • Assignment or subletting of assigned space by Exhibitor is not permitted without approval of Heart Wisdom Journeys, LLC. • Exhibitor must comply with all local laws, rules, regulations and ordinances in force. • Heart Wisdom Journeys, LLC. shall have sole control over all admission policies at all times. • Any list, or partial listing, of Exhibitors or Attendees obtained at this Show will not be sold or traded to any other company or individual. It is for the sole use of the Exhibiting Company whose name appears on this Licensing Agreement. • While every normal precaution will be taken, it is clearly understood that neither Sedona Creative Life Center nor Heart Wisdom Journeys, LLC is responsible for any Vendor’s property during the event.
Thank you for joining us for this life changing weekend!
Exhibitor Signature
___________________________________________________Date_____/_____/_____
Please Print Name:
________________________________________________________________________
Payment Options: I am paying by check_______(Make check payable to: Heart Wisdom Journeys, LLC, and mail to: Heart Wisdom Journeys, llc, 20 Bell Rock Plaza, Suite K, Sedona, AZ 86351
I am paying with C.C.: VISA MasterCard Credit Card#: ___________________________________________Expiration Date: ____ /____ Three-digit code on back of card: ________
I am paying for ______ booth and _____ electricity for a total amount of __________:
Signature of credit cardholder. I agree to all terms of the application
X______________________________________________________________________
Name on Credit Card: ___________________________________________________________ Billing address of cardholder: _____________________________________________________ City: ______________________________State: ________________ Zip___________________
Office Use ONLY Received: ___ / ___ /___ Booth (s) # : _________ Rate US$: ___________
|
|
